Introduction
Cultivating a positive work environment is the foundation to any successful business. If you have ever heard the quote “Happy Wife, Happy Life”, it’s pretty much the same idea except work version, like “Happy Employee, Good Productivit-ee?” or some variation of that. When people feel encouraged, accepted and happy, they become more motivated and perform better. A simple yet extremely effective formula to achieve in a workplace. Setting your team up for success, especially in hybrid settings, which let’s be honest, is the reality we live in these days, comes down to the emotional, intellectual, and physical ways you support them. Even the simplest things can create a good and enjoyable work environment, leaving employees feeling like more than just working dogs, but actual valued members of the company.
Here are 10 tips to creating a positive work environment for your company:
1) Prioritize onboarding and training
There’s no such thing as starting too soon! Creating a positive work environment starts from the beginning when employees are first hired. Especially for those starting their new jobs remotely, onboarding can feel daunting, and if done poorly, can impact retention. Therefore, it is extremely important for managers to create opportunities for new employees to interact and be involved within the company culture. Strategies such as introducing an internal mentor/mentee system can help both junior and senior level employees get to know each other and find common interests. Additionally, implementing team socials, after hiring new employees, whether it be online or in-person, can allow for employees to interact with each other in a stress-free and casual environment which will ultimately lead to creating a positive team dynamic.
2) Provide a suitable and comfortable work environment
Positive team dynamic is one thing, however, a good physical work environment is a whole other thing. Having a comfortable and adaptable work environment creates a positive work experience with many physical and cognitive benefits. A good work environment goes beyond providing regular breaks, a break room with vending machines, and an annual employee appreciation breakfast. Employees also need adequate support, training, resources and space to perform their job. Mood is also influenced by overall workplace conditions such as safety features, adequate lighting and comfortable temperatures throughout the building. For companies that have employees working from home remotely, it is even more crucial for companies to provide as much support as possible in creating an ideal workspace for their employees.
3) Trust your team members
An essential part of any successful team is transparency and honesty. This requires mutual trust and respect between employees and employers. In action terms, this means that when you delegate, really let go and let the individual own the task you gave them. You can also communicate trust by asking team members to make decisions on their own for their part of the project. At the end of the day, people act the way they are treated, so the best rule to stick by is to treat other people the way you want to be treated. As simple as that.
Another effective way to generate trust is to see the people you are working from time to time in-person or even on zoom for a virtual coffee date. Having everyone turn their camera on can help everyone feel more connected and part of a team, and helps with clients as well.
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4) Listen to EVERYONE'S ideas
Everyone on your team has great ideas, that’s one of the reasons you hired them! Take advantage of that individuality and diversity among your employees and listen to the ideas they bring to the table. Whether it be the newest hire or the longest employee, each brings different experiences and perspectives to the project that they are focussed on. Trust them and allow them to express themselves freely without judgment! Give the good ideas a try; you never know what might happen – other than the fact that the team becomes more invested in their work and the project outcome, for starters.
5) Conduct regular check-ins
It’s no surprise that people who enjoy what they are doing are more likely to do better work. Encourage that by checking in regularly with your employees whether it be work related, or even casual conversation. Having scheduled check-ins on a weekly or monthly basis allows for team members to feel included and involved in the work environment, it also gives managers a chance to review the work that has been done and provide feedback. In terms of remote workers, it’s no question that people get burnt out from time to time when they are sleeping, eating and working all under the same roof. Employees need to know they are being supported beyond the confines of regular 1:1 chats, especially if they’re used to being able to walk over to your desk and ask a quick question.
6) Create opportunities for learning
Employees thrive on being stimulated and challenged from time to time and this wouldn’t be possible if there weren’t opportunities to learn new things. Providing either online or hands-on learning experiences increases work productivity and overall brain stimulation, which let’s be honest we all need at times. A company can save millions in lost productivity by making sure that employees have access to the information they need to do their jobs.
7) Show your appreciation
This ties in with having trust in your team members. People are often fuelled and motivated through receiving gratitude and appreciation from others. Employers need to make their workers feel like they matter in a way that gives their work a sense of purpose. Meaningful and honest appreciation can be done through creating a simple “shout out” group chat through the company's communication platform to acknowledge the hard work that employees have been putting into a certain project or task. This way, your employees can understand what they’re doing well, and do more of it. When people feel like they’re doing good work, they want to rise to the occasion even more. A simple “thank you” goes a long way.
8) Protect employees physical and mental health
This is a two parter. Both working at home and working in the office can make people feel fatigued and burnt out at times, providing regularly scheduled breaks and opportunities for relaxation can go a long way. Companies can promote a more positive and relaxed workspace by encouraging employees to take periodic breaks, allowing them to customize their workspace, and organizing a staff outing, picnic or retreat. Additionally, if in-person activities are not a possibility, then sharing various resources with employees so they can utilize their breaks by participating in eye, breathing and stretching exercises to feel refreshed.
Companies should also work to create a culture that encourages employees to talk openly about how they feel, both with their coworkers and managers. Employee Assistance Programmes are a great way to address problems before they begin and create a work environment where employees are happy and healthy. Talking about mental health can also go a long way towards helping employees feel supported and happy at work. Poor mental health can often lead to sick leave, which negatively impacts your business and team. Don’t keep mental health in the closet.
9) Promote diversity
An essential ingredient to a positive workplace is diversity. Not only does a diverse workforce make it easier to attract your industry’s best and brightest, but it also increases productivity and profits. Employees are naturally more comfortable, which opens the door for creative thinking and innovative ideas. Plus, when employees are happier with their work environment, they’re less likely to spend their time looking for another job.
10) Be spontaneous and have fun!
Everyone wants to have fun at work — even though everyone defines “fun” a little differently. Fun happens when people feel well-connected with a team where there’s mutual respect, open communication, acceptance of who people are and everyone’s collaborating and working toward the same goal. When teams are working well together, it makes it easier to be spontaneous and have some fun – whether it’s a last-minute Happy Hour on Friday after a project launch, or a brief pause in the afternoon to tell stories and have a few laughs over topics that have nothing to do about work. Sometimes we all need a break from the seriousness of business.
Conclusion
Building high-performing teams hinges on the culture you cultivate, the hybrid work environment you create, and the relationships you build. Company work culture plays such a huge role in their employees lives, so it is crucial to any team that they create and maintain the best work environment they possibly can. And remember, whether you’re a team leader or team member, everyone plays a role in contributing to your work environment.
Written by: Rena Wu
We want to know your thoughts on how your companies have positively impacted your lifestyle, or maybe how they haven’t? Share with us in the comments below!
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