Let’s begin by answering: what is proofreading software? Simple: editing software that uses artificial intelligence (AI) to proofread your work.
AI is a computer programmed to behave and think as humans do and while it is at the top of its game, there is still much more work that needs to be done to get it to where the programmers want. If you’d like to learn a lot more about AI, check out this in-depth article here.
While you have your basic spell-checker on Microsoft Word, it doesn’t even come close to what editing software can do for you. It looks over not only typos but grammar and style checks as well! And there is free software out there available to use.
Before we dive right into the rankings, we should look at what types of proofreading software there is out there.
DIFFERENT TYPES OF PROOFREADING APPS
1. Chrome Extensions
Just as you would with any other web browser, you can download free extensions that will check your spelling as you type on any site and possibly offer suggestions towards spelling, grammar and style of your works.
2. Online Tools
The internet is a vast space of unlimited resources and tools and you can easily find it for free at a website that’ll proofread your work (spelling, grammar and style) by copying and pasting it into a text box. Keep in mind though, you get what you pay for.
On the other hand, you can get full-service online apps, like Grammarly (spoiler alert! We will be talking about this app later on, so stay tuned), though limited in its formatting tools, nonetheless is still significantly better than using just a spell-checker and can drastically improve your written work.
3. Mobile & Desktop Apps
There’s always an app for something out there, so no doubt there is one made for proofreading outside of your typical spellcheck on your mobile or computer. Especially if you’re typing away on your mobile device, you’ll want one.
4. MS Add-Ons
For those who use MS Office products (Word, Powerpoint etc.) you can get an add-on that will proofread your work as you continue to make progress on it. But keep in mind, these only work for those on Windows computers.
Now let’s get to the nitty gritty of what’s out there and which one has the best features and performance.
RANKINGS & REVIEW
1. Grammarly
Grammarly is easily one of the best proofreading software to exist out there, and guess what? It’s free. Sure there are paid plans for their services, but the free version is still pretty substantial in terms of what it is able to do. Not only does it offer browser extensions, a full-service online app, add-on for Windows but also works across both Windows and Mac platforms. It also allows for intercrossing between apps such as Google Docs.
For this program to work, you’ll need to be connected to the internet so that the program is able to communicate with the AI as it is still learning. Though this can be seen as a flaw with the system, the more feedback it gains the more it learns and will be able to pick up on any, if not all
Otherwise, it offers all the different types of proofreading software mentioned above.
While the MS Add-On only works on Windows computers, if you are a Mac user, you can still use the desktop app and insert the .docx file into it and it’ll do the same thing - it’s just not real-time editing.
Is offered as multiple versions and is consistent
Super easy and user-friendly interface, its almost as if there’s no learning curve
Quick one-click suggestions
While the basic suggestions are free, meaning your standard spellcheck, grammar and style check, there’s a premium version with paid plans that you can choose to pay for based on your needs.
2. ProWriting Aid
ProWriting Aid is one of the only apps that even comes to a close second to Grammarly. Just as with most, if not all proofreading apps, it does need internet to run. It can also run on web browsers such as Chrome, Google Docs, and as a desktop app. Like Grammarly, it does not run on MS Office with Apple.
While it runs like Grammarly, it lost in the battle because its features were not as useful. Rather, its suggestions cluttered the screen, the interface was not as clean and simple to use, and unlike Grammarly, it offered less one-click corrections - something that is a key aspect of Grammarly’s software due to its convenience.
3. Hemingway App
As for the Hemingway App, its purpose is more for bloggers rather than authors and didn’t do so well in the tests. But, one of the features it has that Grammarly and ProWriting Aid do not have is the ability to work offline. This can work in your favour but it also means a less smart AI as there needs to be an internet connection for the computer to communicate with the AI and for it to gain feedback to learn from.
While it does offer an online version, if you happen to lose internet connection, your computer randomly shuts down or even if you accidentally close a tab, then you can say goodbye because it doesn’t save any of your progress.
It also does not offer the same amount of features, rather when it gives you suggestions they’re very general as opposed to specifics, no one-click corrections, and is more catered towards sites like WordPress and Medium.
4. Ginger Software
Though Ginger Software’s marketing and sales strategy seems top notch, the software itself doesn’t even come up to par with Grammarly. However, like Grammarly it does offer a free Chrome extension with the option of paid premium plans.
When you open their site, they give you the option of copying and pasting up to 300 characters (including spaces) for a quick grammar check.
5. LanguageTool
While Language Tool offers plenty of extensions and add-ons, and you can try it for free online but its AI, just like the rest of the proofreading softwares is not as smart as Grammarly’s. The online can be useful though it doesn’t offer one-click corrections and when undoing an action, you’ll have to go through your entire paper again.
6. Slick Write
Slick Write isn’t too bad at finding any errors or mistakes, but it sure isn’t a great tool for actually fixing the problem. In a sense, this can be seen as a more advanced option for a proofreading software because when asking for an explanation, it’ll be too complicated to understand unless you’re already knowledgeable in grammar and sentence structures - which isn’t particularly useful when you’re trying to edit a paper.
7. WhiteSmoke
Right off the bat, White Smoke is a paid software that doesn’t give you a free or trial version of the app. To see their plans you’d sign up for their email list and that’s when you’ll get an overview of their prices. Not to mention, the ‘demo video’ doesn’t really show anything to do with what the app actually has to offer and how it works. So, this one isn’t really an ideal choice unless you’re willing to risk it with some actual money spending.
8. PaperRater
PaperRater is supposedly a tool to help students with their papers - or at least that’s what they tell you. It doesn’t really do anything for you, and when you click on ‘advanced analysis’, expecting a detailed report, it’ll take you to - you guessed it: Grammarly.
BONUS: Google Docs
More recently, Google Docs has come to light with a new, already installed proofreader. It does your basic spell check as well as grammar checks, ensuring that you make sense and aren’t too wordy. Though it doesn’t necessarily have the same features as Grammarly, no explanations just simple suggestions in style, grammar and spelling, but for a quick simple edit it works well.
Simply go through your ‘Tools’ tab and click on it to activate this new tool!
CONCLUSION
There are plenty of editing softwares out there and though imperfect, Grammarly is the best one by far, and its AI is only continuing to learn from here on out which means it can only get better from here. However, if your goal is to write a book and become an author, you should still find a human editor since proofreading softwares only do the more simple, technical things.
Now that you’re all set, all that’s left to do is to get started (and don’t forget to download a proofreading software along for the ride, it’ll just make things easier for you as you type along)! That being said, what editing software will you be using? And how did it go? Let us know!
Once you’re done writing your book, think about looking into different formats and platforms to be able to sell it! One way that’s been rapidly growing are audiobooks.
Written by Tina Phong
If you need help turning your book into an audiobook, we offer audiobook production services that will help you reach a wider audience and increase your book sales.
Listen to some of our audiobook samples here to get started.
